CPG minutes
DATE: Thursday, September 16, 2004
TIME: 10:00-11:30 a.m.
Present: Nancy Babb, Stewart Brower, Michael Kankiewicz, Janiece Kiedrowski, Rick McRae, Dave Nuzzo, Susan Prefontaine, Diana Randall, Steve Roberts, Barbara von Wahlde, Ben Wagner, Margie Wells
Excused: Jill Ortner
Facilitator: Ben Wagner
Agenda: Rick McRae
Recorder: Susan Prefontaine
Timekeeper: Janiece Kiedrowski
AGENDA
MINUTES
TOPIC #1: Narrowing of 9/21/04 Town Forum Topics
There was a quick consensus that the following would be the four topics for the breakout sessions:
- While waiting for major facilities redesigns, what small steps can we take to improve existing facilities?
- How can we create more group study and group learning spaces?
- How can we publicize, educate people about our electronic resources?
- How can we improve access to and user knowledge of print and e-journals and ways to get the things we do not own?
Participants will migrate to the topic that most interests them, and a facilitator will emerge as the one who records on the flip chart.
Margie’s latest TF Agenda with the SEFA video and update was approved for the Town Forum.
TOPIC #2: Scholarly Communication Scan
Further review of the SC Scan highlighted the very concise and important Introduction that has been added.
Barbara is going to send a message to the members of the Scholarly Communications
Group thanking them for their work on the high quality document. She will also ask that they come together to produce an Executive Summary of the document. An Executive Summary would be the best way to get the Scholarly Communications document widely distributed to President Simpson, Provost Tripathi, Voldemar Innus, the Collections Council, the Scholarly Communications Working Group as well as others affected by the trends highlighted in the document.
Ben Wagner will work with the subgroup to add an Executive Summary to the document, and will post the updated scan to the Strategic Planning website when complete. He will also email ublib-l to inform staff of the new document.
Trend #1: Activism by the Scholarly Community
Stew discussed the Medical Librarians Association annual meeting where members were encouraged to publish in open-access journals.
Trend #2: Licensing (leasing) versus owning: Implications for UB libraries
Dave suggested that we review our own checklist for licensing, particularly with the coming implementation of the Innovative Interfaces Electronic Resources Management System. Discussion of “use-based” verses FTE pricing. Are use patterns accurate? UB context versus SUNY context? The Collections Council should be informed that the landscape has changed and continues to change rapidly.
Trend #3: Archiving of electronic products
Should we put open access materials into our catalog? Is it time to look at putting a “policy” in place to deal with this?
Trend #4: Publisher and Aggregator packages
The key recommendation here is:
“2) We must develop additional processes for decision making and budgeting around electronic journal packages, pro-actively managing the shift from print to online, ownership to leasing, and allocations based on academic department to other budgeting models. Also, consortial discount levels may have peaked and be lower in the future. The recent creation of the University Libraries Collections Council is an important step in the right direction. The Collections Council is and needs to continue to be a forum for across library unit discussion of and consensus-building on important collections issues. This model has been used to create a SUNY-wide council to work on the ScienceDirect renewal negotiations as well as other cooperative efforts.”
Trend #5: Shrinking budgets for scholarly monographs
Barbara stressed that it is very important to let the University Community know that this is happening. We can’t change what is happening, but those who are disenfranchised by this trend should be made aware. Barbara also discussed looking at Interlibrary loan as a need based way to buy. Austin has been looking at buying on request instead of on a collection building basis. This has already been taking place within the various collections.
Following through on recommendations is difficult because we do not have the manpower. For instance, do we need a Scholarly Communications Officer to oversee this?
TOPIC #3. The Future of CPG
There was much discussion on this topic including a round robin session for each individual impression on where CPG should head.
The general consensus was that as originally conceived as a “short-term” initiative, the Core Planning Group, as part of the University Libraries Strategic Plan has fulfilled its goals. The work of this group should continue through such organizations as the CEC, PEC and FEC and MAG. The PEC and the CEC are a direct result of the efforts of the CPG, and each now has a representative on MAG.
Also, it is difficult to follow through on all of CPG’s recommendations until the University as a whole commits to the direction it wishes to take.
It was agreed that the CPG should now “evolve” into something that will continue on with the initiatives defined by their efforts over the past three years. CPG III will meet over the next few months to more clearly define what direction this needs to take and how. The possibility of reconvening CPG in the future, if needed, was raised.
It was strongly pointed out that certain functions of CPG need to continue such as the Town Forum and articulating to the rest of the University Community the University Libraries intended direction with a clearly stated strategic plan.
The remaining members of CPG III after December 2004 will most likely assume the responsibilities for the Town Forum Meetings. Input and participation from the CEC, PEC and FEC will be encouraged.
Next CPG Meeting:
Monday, Oct.25, 2004, Room 435 Capen at 9:00 a.m. - 10:30 a.m.
- Facilitator: Dave Nuzzo
- Timekeeper: Stew Brower
- Recorder: Rick McRae
- Agenda: Diana Randall
Content provider: Nancy Babb
Comments: lib-staffweb@buffalo.edu
Last update:
8 November, 2004