about SFC

purpose

The Staff Funding Committee (SFC) provides access to funding for Libraries staff (faculty, professional, classified) to enable them to attend meetings and conferences, perform research, or to take part in other professional activities requiring assistance beyond, and/or in addition to, unit funding. Funds are available to staff regardless of the level of funding from their unit.

The intent of the Committee is to encourage requests from the entire Libraries staff and to provide funding to as many staff members as possible within the constraints of the budget, guidelines, and University requirements.

An individual is permitted to make more than one request in a fiscal year, without limitation to the number of requests that may be made. However, multiple requests will be taken into account during the review process and awards may be either granted at reduced rate or declined based on SFC funds remaining for the fiscal year in order to more evenly distribute funding among all the staff.

formation of the Committee

The Staff Funding Committee is appointed by the Associate Vice President for University Libraries.

Size of Committee—The Committee is composed of five members, plus one ex-officio member from the Office of Associate Vice President for University Libraries.
Composition of the Committee—Members are a combination of Libraries faculty, professional, and classified personnel. It is desirable that members are a mix from all levels of staff, and from all Libraries units.
Term—Terms are 2-years each, with each member’s term being staggered so that each year only part of the membership is replaced.
Mid-Term Replacements—If a committee member must resign from their position during a 2-year term, a replacement may be appointed to complete this term. Replacements are chosen in the same manner as appointed members.

The Chair

The Chair is selected from committee members who have served for at least one year on the Committee. Selection occurs at the start of the fiscal year (July). The chair’s term is for one year.

The Chair’s duties are:

To call meetings
To process questions and requests for the funding process
To keep track of all correspondence, requests, and decisions
To maintain records of spending and allotted amounts
To provide an annual report on requests and amounts awarded
To request changes to the funding budget, or to make requests for information regarding the entire funding process.

meeting schedule

The committee communicates primarily by e-mail and calls meetings only as needed.

budget

By May 1 of each year, the chair submits a budget proposal to the Libraries' Financial Resources Manager for funding in the next fiscal year. The proposal is based on the previous year's distributions and projections for the coming year.

committee reports

At the end of each fiscal year, the committee chair submits an annual budget summary to the Associate Vice President for University Libraries summarizing all transactions for the fiscal year. The report includes the number of requests and allocations, the names and units of funded individuals, and the level of funding.

The committee publicizes its summary report internally as appropriate.

Content provider: D Bertuca
Comments: lib-staffweb@buffalo.edu
Last update: 18 October, 2007