University Libraries Emergency Closings Policy, 2007-08
Issued November 2, 2007 by the Office of the Associate Vice President for University Libraries
James A. Willis, Executive Vice President for University Support Services, has issued a revised memo (October 30, 2007) concerning “changes in scheduled operations,” including closings, class cancellations, and early departures for the University.
Announcements regarding a change in scheduled operations will be made on:
- 645-NEWS, the UB information line
- WBFO-FM 88.7, the official UB information station
- UB Homepage
- MyUB, a web-based personal portal
- local broadcast media
- 1620 AM, campus traffic radio broadcast
- Public safety campus condition line, 645-2345
- If appropriate, all campus e-mail (faculty, student, staff)
- Text alerting to mobile phones (to sign up please see http://www.emergency.buffalo.edu
If an announcement is made that UB is making a change in scheduled operations, obviously the Libraries will follow suit. As University policy indicates, even though the University may be closed, no one who chooses to report to work and is able to do so will be deprived of that opportunity. Arrangements have been made for those library staff who wish to report to work, to do so either at the Health Sciences Library in Abbott Hall on the South Campus or at the Undergraduate Library in Capen Hall on the North Campus.
However, rather than assign the responsibility for opening those facilities to individuals who may be unable to reach them, we have again secured the cooperation of the University Police. Those procedures require that you contact University Police (at 645-2227) informing them of your estimated time of arrival and at which library; prior notice is essential. University Police will open the facility for you, if it is not already opened at the time you call. Near the end of your work day, you must contact University Police again to arrange for them to close the library upon your departure.
According to State policy, should you not report for work, your absence will be charged to accrued credits for personal leave, vacation, or compensatory time. If you do not have sufficient credits, you may borrow from future accruals. Also, you may take a day without pay if you wish.
If you do report to work only to find your own library closed because the University is closed, you have the following options:
- call University Police to open either the Health Sciences Library or the Undergraduate Library to provide you with an alternate work site
- or return home and charge your absence to appropriate accruals
- or take leave without pay.
On days on which the University Libraries are opened and then subsequently close, you are not required to leave at that moment; you may leave then or any time thereafter. If you leave early, you should charge the remaining time to appropriate leave credits.
Please note that these procedures do not apply to student assistants. Unit directors should alert student employees of the need to determine whether the University is closed before reporting for work; student employees cannot be paid for lost time. Of course, they are welcome to any shelter the library or the University can provide, but once the University is closed, student employees are ineligible for payment.
Related Info:
Content provider: G DeVinney
Comments: lib-staffweb@buffalo.edu
Last update:
2 November, 2007