ASL Collection Development Manual: Withdrawals and Gifts

Collection Development Manual arts & sciences libraries

>Withdrawals and Gifts

Since Lockwood may be increasing the number of withdrawals and much time has passed since the prsent procedure for withdrawals was instituted, a rewriting of procedures is in order. Current procedures call for CTS to be notified via a form of what is to be withdrawn. It was our idea to be notified via forms; we are now willing to reverese the policy. Because of the relationship between gifts and some withdrawals, the question of gifts has to be considered in any revision of the procedure for withdrawals.

1. Withdrawals not involved with a gift copy

- Other than a long run or large number of copies

Collection Development would deliver the material to shelving in Cataloging which is easily accessible to the elevator. We would need only a simple form indicating "Withdrawal" and initials and date.

- Long run or a large number of copies

We would still be notified aobut this via a form.

2. Withdrawals involved with a gift copy

Collection Development would return to Acquisitions gifts which are to be added together with any copies which are to be withdrawn.

These changes are being proposed for several reasons. 1) They should be easier for Collection Development, 2) they would facilitate the withdrawal process, 3) they would eliminate the uncertainty we sometimes encounter trying to figure out what action is being requested, and 4) they would eliminate a problem which we are facing when the gift copy comes at one time and a form to withdraw other copies comes at another time making it often impossible to process the withdrawal request unless we can determine the status and whereabouts of the gift copy.

- John Edens, 1993

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Last update: 4 October, 2005